Kansas Records Retention Schedules

Results of Query:

Agency Code: 682-001 (University of Kansas. Comptroller's Office)
Subagency: Human Resources

Page 1 of 1 showing 6 records of 6 total, starting on record 1

Agency Number: 682-001
University of Kansas
Comptroller's Office
Human Resources

SERIES ID	0043-682
TITLE	Employee Personnel Files
DESCRIPTION	Documents associated with the employment of specific personnel: employee evaluation forms, application for employment, and other personnel materials.
RETENTION	See Comments
COMMENTS	Retain in accordance with recordkeeping plan.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(4)
APPROVED	2005-11-03
K.A.R. NUMBER	53-2-145

SERIES ID	0044-682
TITLE	Employee Tuition Assistance Files
DESCRIPTION	Records relating to financial tuition assistance provided to qualified university staff.
RETENTION	001 cldr yr
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2005-11-03
K.A.R. NUMBER	53-2-145

SERIES ID	0045-682
TITLE	Employee Withholding Allowance Certificates
DESCRIPTION	Internal Revenue Service W-4 forms completed by employees to establish the rate of tax to be withheld from paychecks.
RETENTION	See Comments
COMMENTS	Retain in conjunction with Employee Personnel Files.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(4)
APPROVED	2005-11-03
K.A.R. NUMBER	53-2-145

SERIES ID	0046-682
TITLE	Faculty and Staff University Awards Files
DESCRIPTION	Records relating to the financial remuneration to faculty and staff for various awards sponsored by the university.
RETENTION	See Comments
COMMENTS	Transfer to the individual Employee Personnel File and retain accordingly.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	2005-11-03
K.A.R. NUMBER	53-2-145

SERIES ID	0047-682
TITLE	Payroll Deduction Authorization Records - General
DESCRIPTION	Documents used to authorize various deductions from employee's pay: insurance enrollments, GHI enrollments, KPERS enrollments, KPERS Annual Account Statements, dues deduction forms, etc.
RETENTION	See Comments
COMMENTS	Retain in conjunction with Employee Personnel Files.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(4)
APPROVED	2005-11-03
K.A.R. NUMBER	53-2-145

SERIES ID	0048-682
TITLE	Payroll Direct Deposit Authorization Records
DESCRIPTION	Completed forms used to authorize direct deposits of payroll checks in employee bank accounts.
RETENTION	See Comments
COMMENTS	Retain in conjunction with Employee Personnel Files.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(4)
APPROVED	2005-11-03
K.A.R. NUMBER	53-2-145